The Special Events Division of Parks and Recreation is a multi-tasked office. They not only act as a facilitator for park events but for all city-wide events as well, they are the pulse behind the City's special events and activities.
The first part of the Special Events Division's responsibilities relates to small-scale events that the community would like to hold at a Park and Recreation facility. This includes events within the recreational buildings and outdoor shelters. Small-scale events can be considered but not limited to birthday parties, family BBQ's, corporate picnics etc.
The process involves:
The Special Events Division checking the availability of the park for the date requested.
The participant filling out a special event permit application.
Scheduling the event on the parks calendar.
Making sure that if insurance is necessary that the participant can show proof of coverage.
Events such as these are not allowed without a permit. Organizers must abide by the rules and regulations set by Ordinance Number 7999. Both the permit and copy of the ordinance can be found on our Special Event Permit application page.
For small-scale events, or to apply for a special event permit, call the Parks and Recreation Special Event Division at 305-416-1361/1322.
The second part of the Special Events Division pertains to large-scale functions that occur city-wide such as festivals, concert series, street fairs, etc. Once a special events application has been completed with the Office of Special Events/FACE and the application has been approved, the Special Events Division of Parks and Recreation then coordinates all the necessary departments whose participation is needed for the successful execution of an event. This can include both City of Miami funded events and outside sponsored events.
As a facilitator, the Special Events Division of Parks and Recreation
coordinates meetings with concerned departments
oversees the logistics, budget, and confirms proper insurance for the event
schedules and attends walkthroughs with a representative of the sponsors to assess the condition before and after an event has been hosted
finalizes all budgets, arrangements, and services required for the event
For more information on applying for a large-scale event, please contact the
Office of Special Events/ACE at (305) 416-1350.
