File ID:   Each piece of legislation before the Commission is assigned a number, which the Commission uses for tracking purposes. The numbers are in the form YY-XXXX e.g. 03-0331, indicating the year the matter was first received by the Commission and the chronological sequence.

Status:  This field indicates the state of specific items in the legislative process. The statuses used by Legistar are:

In Commission:  Items on the agenda to be considered by the Commission or the Meeting Body.

To be Introduced:  Appointments to Boards and Committees to be made by the Commission or Meeting Body.

Emergency Ordinance:  Ordinances that are being considered for immediate adoption by the Commission.

Second Reading:  Ordinances that have already been passed on First Reading by the Commission. The Commission may amend the legislation, pass it or defeat it.

First Reading:  Ordinances that are being presented for the first time for consideration by the Commission.

Passed:  Legislation that has been passed by the Commission or Meeting Body.

Approved:  Items that have been approved by the Commission or Meeting Body.

Consent Agenda:   Items that will be voted on as a block in the Consent section of the meeting.

Personal Appearances:   Requests from member(s) of the public to address the Commission on various subject matter.

Mayor's Office for Signature:   Awaiting Mayor's signature

Filed:   Final status result of an action of "Presented and Filed" or just "Presented". This is usually used for reports, presentations, and correspondence, but could also be used in rare cases for items that are allowed to die without action.

Failed:   Legislation that failed to receive required the vote for passage by the Commission or Meeting Body.

Filed in Clerk's Office:

Public Hearing:  Item(s) before the Commission or Meeting Body that are open to discussion from the public.

Special Public Hearing:  Special hearing called by the Commission to hear specific item(s) which will be opened to comments from the public.

File Type:   Meeting Bodies entertain various types of Files that may or may not end up in legislation.

Ordinances:   An ordinance is legislation which has the force of law. A public hearing is required before passage of ordinances, except for emergency ordinances. Some ordinances, which are of a permanent nature, are codified in the City of Miami Code of Ordinances.

 Resolution:   A resolution is a form of written proposal used for making declarations, stating policies and making decisions where some other forum is not required.

 Discussion Item:&   A discussion item is an item of interest that has to be discussed by the City Commission or Meeting Body.

Executive Session: &   An executive session file type refers to executive items which are to be discussed in a closed session not open to the public.

Resolution of Condolence:   A resolution of condolence is a resolution issued by the Commission expressing condolence upon the death of an individual.

Ceremonial Item: A&   A ceremonial item is a form of recognition issued by the City in tribute to individuals, organizations, or events.

Presentation: A&   A presentation is a recognition or acknowledgement by outside agencies paid to the City of Miami or to its representatives.

CRA Resolution: A&   A CRA resolution is a resolution that relates to the Community Redevelopment Agency.

CRA Report:&   A CRA report is a report relating to the Community Redevelopment Agency.

CRA Discussion: A&   A CRA discussion item is an item of interest that has to be discussed by the Community Redevelopment Agency.

CRA Presentation:

Contact:&   This is the person whom you should contact if additional information is required.

Name: T&   This is a short description of a file that can help when searching for that file.

Title: T&   This is the title of the legislation as it will be considered by the City Commission or Meeting body.

Text:&   This is the working text of the legislation. This document may also contain information about advertising requirements and date of advertising. As legislation is considered by the City Commission or Meeting Body, amendments may be made. Each time the legislation is amended, a new matter version of the file is created. By comparing various matter versions of the legislation, you can track the changes made.

History: T&   This field gives a short history of the legislation, including when it was introduced and when action was taken by either the City Commission or the Meeting Body. If the cursor is placed over the “action taken” field, the vote on the action will appear.

Attachments:   These items are attachments to the legislation itself and are adopted at the time the legislation passes. If there are two attachments with the same name, the one with the latest date is the attachment currently before the Meeting body or, if the legislation has passed, it is the attachment adopted by the Meeting body./p>

Informational:&   These attachments contain other information about the legislation, such as transmittal letters, fiscal notes, staff reports, and advertising summaries.

Attachment files and document a are typically associated with applications such as MS Word, MS Excel, Adobe Acrobat or other applications. If your computer has the related application or a compatible application, clicking a document will open the files in the host application. If your computer does not have the compatible application associated with the attachment type, you will be unable to open the attachment. In some cases, compatible applications may be downloaded from the manufacturer or elsewhere on the internet.

Extras:   This entry contains information about the date the legislation was introduced, the Agenda date, the meeting body to which the legislation was assigned, the version of the legislation which was passed and the final enactment number of the legislation. /p>

Controlling Body: T&   This entry defines the meeting body acting on the items submitted in the agenda.