36.1 Vacations shall be taken by the last payroll period of the calendar year in which the vacation was credited. Effective upon ratification of the labor agreement, employees shall be allowed to carryover two hundred (200) hours of the previous year's credited vacation. Any excess vacation over the two hundred (200) hours allowed carryover shall be forfeited after January 1st. Employees who have been carried on full disability the entire previous year shall be paid for all excess vacation over two hundred (200) hours at the rate of pay the employee was earning at the time the employee was placed on full disability. If an employee is unable to take a previously authorized vacation due to cancellation by his Department, any hours in excess of the two hundred (200) hours which would have been forfeited shall be paid for at the employee's January 1, hourly rate of pay.
36.2 Effective January 1, 1987, the maximum accrual of vacation shall be one hundred and sixty (160) hours, provided however, bargaining unit employees with ten (10) years of service but less than fifteen (15) years shall be allowed to accrue one hundred and eighty (180) hours and employees with fifteen (15) years of service or more as of January 1, 1987, shall be allowed to continue the accrual of vacation in accordance with Civil Service Rules and Regulations (Ordinance No. 8977). The crediting of vacation leave shall only be allowed upon the completion of the required years of actual continuous service.
36.3
An
employee’s annual vacation accrual shall be reduced for leaves of absence
without pay and suspensions. The
employee’s annual vacation accrual shall be reduced on a yearly basis in
accordance with the following schedule:
Work Hours Lost Without Pay Penalty
88 thru 176 Hours 1 month annual vacation accrual
177 thru 349 Hours 2 months annual vacation accrual
350 thru 522 Hours 3 months annual vacation accrual
523 thru 695 Hours 4 months annual vacation accrual
696 thru 868 Hours 5 months annual vacation accrual
869 thru 1041 Hours 6 months annual vacation accrual
1042 thru 1214 Hours 7 months annual vacation accrual
1215 thru 1387 Hours 8 months annual vacation accrual
1388 thru 1560 Hours 9 months annual vacation accrual
1561 thru 1733 Hours 10 months annual vacation accrual
1734 thru 1906 Hours 11 months annual vacation accrual
1907 thru 2080 Hours 12 months annual vacation accrual
36.4
Vacation
leave must be requested twenty-four (24) hours in advance of use and shall be
taken in increments of not less than one (1) hour. Vacation leave may be granted by the
Department Director or designee on an emergency basis. Should such request be denied, the employee
may only appeal such denial to the City Manager or the Labor Relations Officer.
Upon an employee’s retirement or separation from City service, the employee
will be paid for those vacation hours credited and earned through the employee’s
separation date.
36.5 Effective January 2003, the vacation balances for bargaining unit employees shall be credited, on a one time basis, by fourteen (14) hours.
36.6
Effective January 2003, vacation accrual
rates for employees hired prior to
36.7
Effective
January 2003, employees hired on or after
1 - 5 years - 94 hours
6 - 10 years - 114 hours
11 - 15 years - 134 hours
16 - 20 years - 174 hours
36.8 Vacation shall be calculated on actual service in the previous calendar year and shall only be taken after the completion of six (6) months of actual continuous service.